March 11, 2014

Space after a Table in MS Word

Sumit has set up the "body text" style in his document so that it only has "space after" and has zero "space before." This works great for laying out his document, except when it comes to tables. The paragraph following the table ends up being too close to the table, and Sumit wants some space between the table and a "body text" paragraph following the table. He wonders if it is possible for Word to put "space after" a table.
Not really, in the sense of "space after" for a paragraph. This can cause some issues when it comes to vertical spacing after tables, as Brian points out. There are two things you can do to work around this problem.
First, you could define another style, perhaps called "body after table," which is based on the "body text" style. The only difference would be that the "body after table" style would have space before the paragraph, not just after. This style can then be applied to the first paragraph after any tables, with the "body text" style being used for the rest of the paragraphs.
The other option is to insert an extra row at the end of your tables. This row should have no text in it, and it should be formatted so that it has no borders. You can adjust the height of the row to reflect the amount of space you want between the main portion of the table and your following text.
Information Developers is your source for cost-effective Microsoft Word  and technical writing training. This tip applies to Microsoft Word 97, 2000, 2002, and 2003.
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